Convert PDF to Excel - Extract Editable Spreadsheets

Convert single or multiple PDF files into structured Excel spreadsheets (.xlsx). Fast, secure, and 100 percent free.

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Convert PDF to Excel - Extract Tables to Editable XLSX Format

This free PDF to Excel converter helps you turn static PDF tables into fully editable Excel spreadsheets (.xlsx). Extract rows, columns, and structured data from invoices, statements, reports, and catalogs in seconds. Our converter is browser-based, supports batch uploads and file prefixing, and delivers high-quality .xlsx files - no watermarks, no registration, 100% free.

Why Convert PDF to Excel?

PDFs preserve formatting but make editing difficult - especially for tables. Whether you're an accountant, analyst, manager, or student, converting PDF to Excel gives you the ability to:

  • Sort, filter, and calculate totals
  • Apply formulas to extracted data
  • Copy/paste specific rows or cells
  • Update prices, quantities, or statuses quickly
  • Integrate data into larger financial workflows

Batch Conversion and Name Prefixing

Need to convert more than one file? Upload multiple PDFs and receive an editable Excel file for each one. Our tool zips the output into a clean archive. You can also enter a file name prefix (e.g., "report2025") so your output files are automatically named like report2025_1.xlsx, report2025_2.xlsx, and so on. This is ideal for corporate accounting, bulk supplier reports, or multi-client invoice extractions.

Supported Use Cases

  • Invoices: Extract and track payments, line items, and totals
  • Financial Reports: Convert monthly or quarterly summaries into spreadsheets
  • Product Lists: Import item names, SKUs, and pricing from PDFs
  • Budgets: Extract estimated vs actual expenses for comparison
  • Academic Research: Tabulate quantitative data for analysis

How to Convert PDF to Excel

  1. Upload one or more PDF files containing tables
  2. (Optional) Add a file name prefix for easier output labeling
  3. Click "Convert" to begin extracting data
  4. Download individual Excel files or a zipped archive

Conversion Accuracy and Format

Our tool analyzes the layout of your PDF and recreates rows, columns, and numerical structure in Excel format. Text styles, bold headers, and borders are retained where possible. While basic and moderately complex tables convert accurately, extremely intricate layouts may need minor manual cleanup post-conversion.

Scanned PDFs vs Native PDFs

This tool supports PDFs with real, selectable text. Scanned PDFs (i.e., images) will not convert accurately without OCR. For best results, upload PDFs that were digitally exported or saved from software - not scanned from paper. OCR support may be added in the future.

Mobile and Platform Compatibility

You can upload and convert PDFs from any device - Android, iOS, Windows, macOS. The downloaded Excel files are compatible with:

  • Microsoft Excel (desktop or web)
  • Google Sheets
  • LibreOffice Calc
  • Apple Numbers
  • WPS Office and similar apps

Real-World Examples

Expense Auditing

An accountant converts monthly credit card PDFs into Excel to categorize expenses, check duplicates, and prepare a year-end tax summary.

Supply Chain Tracking

A logistics coordinator extracts order data from dozens of PDF shipment manifests, combining them into Excel to spot delivery bottlenecks.

Education Reporting

A school administrator converts standardized test results in PDF into Excel to compare class scores, build charts, and generate reports for stakeholders.

Frequently Asked Questions

Does this work for complex tables?
Yes, most standard tables convert well. If your PDF uses merged cells or embedded objects, minor cleanup may be needed in Excel.

Is the result editable?
Absolutely. You'll receive an `.xlsx` file that's fully editable - perfect for formulas, sorting, or copying data.

Does this tool modify layout?
The structure of rows and columns is preserved as closely as possible. Some styling may not be 100% identical.

Is this tool secure?
Yes. All files are encrypted and auto-deleted. We do not store, read, or share your documents.

Are there limits?
You can upload PDFs up to 100MB each. Larger tables process best when the PDF has clean spacing and consistent rows.

Do I need Excel installed?
No. You can convert and download on any device. You'll need Excel or a compatible viewer to open the .xlsx file afterward.

Can I use this on mobile?
Yes. Convert PDFs from your phone or tablet and open the result in apps like Excel Mobile or Google Sheets.

Related Tools from Pro Edit Tools

Pro Edit Tools helps thousands of users extract data, edit faster, and turn uneditable documents into smart spreadsheets. Convert PDF to Excel today and save hours of copying, pasting, and formatting. No watermarks. No limits. Just results.